SOLAFORCE PRIVACY POLICY

This Privacy Policy explains how Solaforce Oy ("Solaforce", "we", or "our") collect, use and share personal data about the website’s users and other data subjects, and how they can exercise their privacy rights.

Definitions: 'Personal data' means any information relating to an identified or identifiable natural person. 'Processing' means any operation performed on personal data. 'Data subject' is the individual whose data is processed. 'Controller' determines the purposes and means of processing. 'Processor' processes data on behalf of the controller.

 

Data controller

Solaforce Oy

Business ID: 2617406-8

Address: Linnoitustie 4A, 02600 Espoo, Finland

Email: info (a) solaforce.com

Phone: +358 (0)40 501 8251

 

General information about Solaforce data processing

Solaforce processes personal data in accordance with applicable legislation, including the General Data Protection Regulation (Regulation (EU) 2016/679, “GDPR”), and this Privacy Policy. All personal data will be processed securely and used only as described in this Privacy Policy.

Solaforce takes the protection of personal data into consideration in all its business activities, and expects the same from all business partners, subcontractors and suppliers. If Solaforce processes personal data on behalf of its customers or partners, Solaforce makes sure that all data processing is carried out in accordance with relevant legislation and industry standards. Solaforce refuses any instructions or guidance related to personal data processing that is deemed to be either illegal or against Solaforce’s ethical standards.

 

Personal data collected by Solaforce and its purpose

Solaforce may collect the following personal data from individuals belonging to the following groups;

Customers & Business Partners

  • Name
  • Email address, telephone number
  • Organization and the data subject’s role in the organization
  • IP address and browser information
  • Other personal data submitted by the data subject

The personal data collected is used to manage the customer relationship between Solaforce and the data subject and to improve the products or services of Solaforce.

The legal basis for processing this data is based either on a contract between Solaforce and the data subject, or the legitimate interests of Solaforce.

 

Job applicants

  • Name
  • Email address, telephone number
  • CV or other document listing the data subject’s competence, education, work history
  • Links to external sources of personal data, such as LinkedIn profile of the data subject
  • Contact information of references
  • Other personal data submitted by the data subject in the application process

The personal data collected is used to evaluate the job applicant’s suitability for the positions they applied for, and to target marketing of new job openings.

The legal basis for processing this data is based either on the legitimate interests of Solaforce, to take steps at the request of the data subject prior to entering into a contract or the consent of the data subject.

 

Marketing contacts

  • Name
  • Email address, telephone number
  • Organization and the data subject’s role in the organization
  • IP address and browser information
  • Other personal data submitted by the data subject

The personal data collected is used for direct marketing communications with which Solaforce markets its products as well as the products of Solaforce’s partners. The personal data is also used for marketing relating to events organized by Solaforce or Solaforce’s partners. Additionally, the personal data can be used to send newsletters or other marketing communications to those data subjects that have subscribed to newsletters or other digital communications.

The legal basis for processing this data is based either on the legitimate interests of Solaforce or consent of the data subject.

 

Event attendees

  • Name
  • Email address, telephone number
  • Organization and the data subject’s role in the organization
  • Other personal data submitted by the data subject

The personal data collected is used for communications and marketing related to the event the data subject wishes to attend and the business possibilities Solaforce can offer based on the interests of the data subject. If the data subject gives their consent, Solaforce may also share the contact details of the data subject to Solaforce’s partners and event sponsors for marketing communication purposes. If Solaforce shares personal data of event attendees to event sponsors, the event sponsor becomes a controller of the data subject’s personal data.

The legal basis for processing this data is based on the consent of the data subject.

 

Duration of processing of personal data

Solaforce only processes personal data for as long as it is required or as long as Solaforce is entitled to. Solaforce ensures that all personal data processed is up to date and that no unnecessary personal data is processed. Solaforce has strong internal policies related to personal data processing including storage times for different types of personal data.

We retain personal data only as long as necessary for the purposes described or to meet legal obligations. Data collected for marketing purposes is retained until consent is withdrawn.

The personal data processed by Solaforce that is based on the information submitted by the data subject will be kept up to date when new personal data is submitted. Solaforce also takes steps to keep the personal data collected from other sources up to date.

 

Rights of data subjects

Solaforce takes the rights of data subjects seriously and makes sure that all data subjects are able to practice their rights. Data subjects have the following rights:

  • Right to enquire whether personal data is processed by Solaforce and if so, what the personal data processed is
  • Right to request that any incorrect or missing personal data is updated
  • Right to request that Solaforce stops processing personal data for a specific purpose and/or request its deletion

Please note that in case Solaforce has an overriding interest or legal obligation to process certain personal data, not all rights may not be available to data subjects at all times.

General inquiries about this Privacy Policy, the security of personal data processed by Solaforce, inquiries about personal data processing carried out by Solaforce and/or requests to update or delete any personal data can be sent via email to info(a)solaforce.com.

 

Solaforce cookie policy

Solaforce uses cookies and other similar technologies on its websites for better user experience and content targeting. Cookies are small text files that are placed in the user’s device when the user is visiting Solaforce’s website. By connecting information based on cookies and the user’s possible submission of form(s), Solaforce creates a personal profile of the user, which helps Solaforce offer personalized information and content on different channels. The use of cookies also enables Solaforce to remember the user’s preferences and actions, as well as lets Solaforce monitor and analyze the usability of the website.

Solaforce uses the following categories of cookies on its websites:

  • Third-Party Cookies: Solaforce may use services such as Google Analytics and LinkedIn Ads. These providers may place cookies on your device. For more information, refer to their respective privacy policies. You may opt out via browser settings or provider tools.
  • Essential cookies: These cookies are strictly necessary to provide you with services available through our websites.
  • Analytics and customization cookies: These cookies collect information that is used either in aggregate form to help us understand how our websites are being used or how effective our marketing campaigns are, or to help us customize our websites for you.
  • Advertising cookies: These cookies are used to make advertising messages more relevant to you. They perform functions like preventing the same ad from continuously reappearing, ensuring that ads are properly displayed for advertisers, and in some cases selecting advertisements that are based on your interests.

Solaforce always asks the user’s permission to collect cookie information when they access the Solaforce website for the first time with a specific device. Most browsers accept cookies automatically, but the user can always edit their internet browser settings and remove cookies. Users can avoid cookies by changing the settings of the internet browser.

Automated Decision-Making and Profiling: Solaforce does not make decisions based solely on automated processing that significantly affect individuals. Profiling may be used for marketing purposes, and data subjects have the right to object and request human intervention.

 

Protection of personal data

Protection of personal data and information security is important to Solaforce. All personal data within Solaforce is handled with a high level of security and confidentiality. Personal data can only be accessed by employees of Solaforce who require such access while performing their tasks or duties. All personal data is stored electronically, and locations of personal data are reliably secured using appropriate technical and organizational measures. All service providers involved in processing personal data have signed appropriate data protection agreements and other relevant documents with Solaforce.

 

Data Disclosure and Transfers

If personal data is transferred outside the EU/EEA, Solaforce ensures appropriate safeguards such as Standard Contractual Clauses (SCCs) or adequacy decisions are in place. Data subjects may request information about these safeguards.

As a general rule, Solaforce does not transfer personal data outside the European Union (EU) or the European Economic Area (EEA). We do not disclose personal data to third parties without a valid reason. We may use trusted service providers (e.g., for website analytics and email services) who process data on our behalf. Data is not transferred outside the EU/EEA without appropriate safeguards.

 

Updates to Solaforce privacy policy and cookie policy

Solaforce may update this policy from time to time to ensure that the policy fully respects the rights of the data subjects and to stay compliant with the relevant legislation(s) governing the use of personal data, such as the EU General Data Protection Regulation (GDPR) and its national implementations. The most recent version of Solaforce Privacy Policy is always available on this website.

 

Updated: September 2025

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